How to share medical records with a new doctor

Give a new provider full context without paperwork.

Step-by-step

1. Step 1: Request records from your previous provider

   Under HIPAA, you have the right to a copy of your medical records. Sign a HIPAA-compliant release form (most providers have one online) and request electronic transmission. Records must be provided within 30 days; many providers do it in days.

2. Step 2: Upload to GProv's Clinical Vault

   Upload the records (PDF, image, or CCD) to your GProv Clinical Vault. Files are encrypted client-side before they reach the server.

3. Step 3: Parse structured data into PAMI Profile

   Continuity of Care Documents (CCD) from major EHRs (Epic, Cerner, Athena) can be parsed by GProv into your PAMI Profile automatically. Medications, allergies, conditions, and immunizations populate from the document.

4. Step 4: Generate a shareable summary

   From your PAMI Profile, click 'Generate Summary' to create a PDF or shareable link with your current medications, allergies, conditions, recent vitals, and immunization history.

5. Step 5: Send to the new provider before the visit

   Email the summary PDF to the new provider's office or grant time-limited GProv access. Mention at booking: 'I'm sharing my records via GProv ahead of the appointment.' Many providers prefer this to a clipboard at check-in.

Why this matters

This is the kind of question GProv is built to answer. Our AI assistant Appi can guide you through this in real time, and our Find Care directory lets you act on the result — book an appointment, check a coverage detail, or share records — without leaving the platform. Free for patients, with end-to-end PHI encryption (AES-GCM 256) and BAA-only AI routing for any provider-bound questions.